商务交际高手Lesson7

Business meeting

Useful sentences

I need an action plan for next Wednesday’s meeting.

What’s on the agenda for tomorrow’s meeting?

Could you please call and remind the attendees before the meeting?

We have a late fine for meetings, whoever comes in over 10 minutes late will have to pay twenty Yuan.

If we are all here, let’s get started.

I’d like to extend warm welcome to Alex Cuff.

We are here today to discuss about what to do next.

We are having impermanent meeting.

It’s an all hands meeting.

I have received apologies for absence from Nicole Berry who is in Japan now.

Please notify everyone the meeting is canceled.

Let’s go over the minutes of last Friday’s meeting.

Middy, would you mind taking notes today?

Kathy, would you like to kick off?

Who is going to write the meeting minutes?

If you have any questions jump right in.

Could you please show the financial forecast for next year?

Does your division need to hire more buyers?

We expect you to reach the decision this week whether we will take on this program.

Keep to the point please.

Excuse me for interrupting.

I never thought about it that way before.

I totally agree with you.

Unfortunately, I see it differently.

Sorry, I think you misunderstood what I said.

Let’s move on to the next item.

Are there any more comments?

Before we close today’s meeting, let me just summarize the main points.

If you have any questions just send me an e-mail thank you all for attending.

Situational conversations

Dialogue one I need to work out of time to get together with your people

A: I need to work out of time to get together with your people.

B: Does everybody need to be there? Nicole and Kelvin are on vacation this week.

A: It would be best if everybody could be there. How about next week some time?

B: Let me take a look at the schedule.

Dialogue two I’d like to set a fix time for this meeting

A: I’d like to set a fix time for this meeting. Can you all take a look at your schedules?

B: Can we set it for Thursday at ten a.m.?

A: That’s out for me. I already have a standard meeting for Thursdays at 9:30 a.m. How about Thursday afternoon at 2 p.m.?

B: That’s all right for my department, I don’t know how the rest of you feel?

Dialogue three I prefer to meet in the morning

A: We are going to need everybody’s input on this project, so I’d like to fix a time to meet this week and hear what you all have to say.

B: I prefer to meet in the morning. I’m going to be out of the office most afternoons this week.

A: I don’t have any problems with that. Let’s set it up for 9:30 Wednesday morning we can carry it over to Thursday and Friday if we need to.

B: Fine with me, what does the rest of you think?

Dialogue four let’s move on to today’s agenda

A: Since both of you have received the copy of the report, let’s move on to today’s agenda. We will have to keep each item to five minutes. Let’s start with you Albert.

B: Our analysis of the research material indicates we are right on track with our preliminary estimates. I have the report right here.

A: All right, how about you Paul?

C: I’ve contacted the supplies of software and hardware there will be no problem with getting it delivered to us by the end of this month.

A: Good, then I can inform our product development department to prepare for a new round of production. Now, let’s go to the next topic.

Presentation

Marketing plan

Good afternoon ladies and gentlemen, thank you for coming today. My name is Brook Walt and I am the sales manager in Guangzhou for Asia Computer Company. I am here today to present our company’s marketing plan. Please feel free to interrupt if you have any questions. Now if you direct your attention to the screen, I will start with a few facts and figures about the computer marketing in Guangzhou, next I will go over the standard types of advertising that have been successful for these products in Asia, finally I will analyze current opportunities and give a few recommendations, now let’s get into the details.