Unit 11a: Arranging a conference Listening 1 Good morning, Europa Events.
Can I help you?
Good morning.
My name's Daniel Black from Amtech.
Could you give me a quotation for the organisation of a marketing conference, please?
Yes, of course.
I 'll need to take some details first.
So, it's Daniel Black from Amtech.
Can you spell the company name, please?
Yes, it s A M-T E-C H.
And what's the address?
Westbourne Business Park, Brighton, BN2 3EQ and the phone number's 01273 458 671. 01273 458 671.
And it's a marketing conference.
How many delegates will there be?
Between thirty five and forty.
Do you have a preferred location?
Yes.
Well, we 're thinking of Prague, if it's affordable.
That's always the big question, is not it?
Could you tell me what your budget is, please? $20,000 maximum.
OK.
And when do you want to hold the conference?
In September or October.
How long would you like it to last?
A weekend.
We 'd like the delegates to arrive for dinner on the Friday evening and leave after lunch on the Sunday.
Will you want to have the delegates in one room for the whole conference or will you need seminar rooms?
Well, we plan to break into two discussion groups during the day, so we 'll need one seminar room in addition to the main conference room.
Right, Mr Black.
That's all I need to ask you for the moment.
I 'll look at your reuirements and make a written proposal before the end of the week.
Fine.
Thanks very much.
Unit 11a: Arranging a conference Listening 2 Good morning.
Daniel Black.
Hello.
This is Rachel Day form Europa Events.
Hello.
How are you?
Fine thanks.
I 'm phoning about the marketing conference.
I 'd like to check some detail before I send you the letter of confirmation.
Sure, go ahead.
So, the conference will be held on September 25 to the 27 for 37 delegates and all of the delegates will require accommodation for two nights.
You will have the use of one conference room plus a smaller seminar room.
Is that correct?
Yes, that sounds right.
Now there's just one thing I 'm not sure about.
Did you say that you want th edelegates go pay their own bar and phone bills before they depart?
No, just their phone bills.
So all drinks should go on the master account?
That's right, yes.
Fine.
That's all I need to know, thanks.
And are you going to be in the hotel at the time of the conference?
No, it will not be me as I 'll be at another conference then.
One of my colleagues will be waiting for you at the hotel when you arrive.
I 'll be able to give you the name of your contact person in a few days.
Great, thanks.
So, I 'll confirm the whole thing in writing.
You should receive the letter before the end of the week.